Many questions are asked about PDF document conversion, especially how to convert a PDF into another file format (Microsoft Word, for example), as well as how to convert another file format into a PDF format. This article will explore some of the most commonly asked questions to answer these basic questions.

What are The Benefits of Converting a File To a PDF?

Format retention

When you open a document in PDF format, the original format used in the source file will be maintained. The PDF is a universally recognized file format, and it works in a variety of programs and across multiple types of operating systems. Windows and Mac, for example, are the two most-used operating systems and without the PDF file format, sharing Word docs can get messy.

What do we mean?

Well, if someone is operating a Windows PC using an older version (say, Windows 10 released back in 2015) and they share a file with a Mac user who’s up to date on their OS … you can see how file formats, fonts and other issues can arise. With the universally recognized PDF format, sharing documents is seamless.

Enables workflow across all the devices

Irrespective of the device you use, be it a desktop computer or a mobile phone, you can open PDF files without fear of compatibility. You can easily share files and even switch from one device to another with a lot of ease. Again, it’s all about the PDF’s universally recognized format that works across multiple software programs and operating systems (Windows, Apple iOS, Android being the most common).

Space Saving

A well-compressed PDF document will save enough space on your hard drive without changing the quality of the file. If you were sharing a four-page color brochure, for example, that has multiple photos and illustrations, the PDF compresses the art and content into a single file with a .pdf extension. That way, you don’t have to worry about large image files, text files and other illustration file formats.

It saves time and money.

With PDF files, you will save a lot of money buying the papers to print and physically distributing the documents to the desired individuals. It can be time-consuming in a company that employs many people, and everyone must have a copy. You can save on all these troubles by simply converting your

document to a PDF file and sharing it with people online through email, chat or a collaboration tool like Slack.

Security

Your document is safer in PDF form as compared to other file formats. Here, you can put a password to your file so that anyone who wants to alter it cannot do it without your knowledge. It ensures the document’s safety with the people you share it with.

Can I Lose the Quality of my Document if I Convert it to PDF?

When you share PDFs, you will “lose” quality in terms of original artwork. For example, if you create an ebook that is a collection of photographs, the ebook might not be high quality for print. However – and this is key – it will be high quality for on-screen viewing.

And, although copyrights are outside the scope of this article, there is an added benefit of using a PDF to share photographs. This retains the quality of viewing the images online but protects the owners’ rights to those photographs by limiting the quality of hard copy versions.

How do I Convert a PDF Document Without Losing Formatting?

When you ask about PDF formats, we assume you’re asking about the appearance of the final version of the document, not the coding that goes behind it. PDFs retain the appearance of the document so they can be shared across devices and among users.

So, a document created in Photoshop, PowerPoint, Excel, or Word, for example, can be exported as a PDF to retain the appearance. To do that, you open the programs and export as a PDF. You can also upload the original files using an online PDF conversion tool .

Can I Change The Pdf Attachment?

If you have a PDF document that you need to make a change and you cannot access the original file, you can make some changes to the document using an online PDF editing tool. You won’t be able to move around artwork and images, but you will be able to change and edit text, for example. You can also use markup tools to proofread the PDF. And you can use an online editor to add photos and objects to the PDF; however, without the original file format and the program in which it was created, you’ll be limited to what you can change.

Can I Convert A Pdf To Word Without A Mistake?

Today’s Word-to-PDF conversion tools have come a long way. They aren’t perfect, but they’re pretty close! Most online PDF converters are programmed to recognize text and will convert it to the exact or nearest font style, for example.

Conclusion

There are many questions asked about converting PDF documents. We have explored the above in the best possible way to give you an answer in case you have a similar question. We will do more of the answers to these questions in our subsequent articles.